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Step 5 - Inspect the Results Open the Portfolio file in Acrobat to inspect it. If the "View Result"Ĭheckbox is selected, the Portfolio will automatically open in Acrobat™ after being processed. After processing, the Portfolio file created will be saved in the chosen location. Step 4 - Specify Output Settings Specify an output filename and location in the dialog that appears.

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To upgrade your copy of Adobe™ Acrobat™ to the latest version if the products are not compatible. Of Adobe Acrobat and verify that it supports the version of Outlook you are using.

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IMPORTANT: If you do not see any Adobe PDF options in your copy of Outlook, check the version

Right click on any selected email and select the "Convert to Adobe PDF" option as normal. All emails between them will be selected. Hold the key down whilst clicking on the first and last emails in a list. Alternatively, manually select specific emails within a folder by clicking on them whilst holding the 'Ctrl' key. Right-click on the folder title (or one of the highlighted/selected emails), and select "Convert “XXX” to Adobe PDF" from the popup menu. In this example, we will convert the entire "Inbox" folder. Step 3 - Select Emails to Convert Select an email folder that you want to convert to PDF Portfolio format. Press "OK" to close the dialog and return to Outlook.

If necessary, use the "Restore Defaults" button to revert any unwanted changes. This ensures the readability of receipt emails from airline companies, PayPal,Īnd booking/order-taking sites such as Expedia, Amazon, and eBay that are formatted using images/graphics. OPTIONAL: uncheck the "Block download of external content" option to allow the automatic download of external In most cases, you do not need to make any other changes to these settings. You may also check other settings under “Compatibility” and “Page Layout” to make sure that they conform The "Output Adobe PDF Portfolio when creating a new PDF file" To "Include all attachments in the Adobe PDF" from the drop-down list. Step 2 - Configure Settings Use the 'Acrobat PDFMaker' dialog to configure how Outlook emails are to be exported to PDF format. Select the "Acrobat" tab, then "Change Conversion Settings". If you are performing the conversion for the first time, then it is necessary to check theĪdobe PDF conversion settings to make sure they are properly configured. Step 1 - Open PDF Conversion Settings Begin by opening the Microsoft Outlook program.

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Processed further via Adobe® Acrobat® along with the AutoPortfolio™ plug-in - both are available as trial versions. Prerequisites You need the Microsoft Outlook email program installed on your computer in order to use this tutorial.

There is no any fixed order of the files.

Each file needs to processed separately.

Files can be sorted based on metadata fields (for example, "From", "To", "Subject")ĭisadvantages of the PDF Portfolios depend on an application, but mostly originate from the fact.

Metadata fields can be associated with each file.

Here are the advantages of the PDF Portfolio: PDF Portfolio vs PDF Document PDF Portfolio is a collection of separate files. The metadata fields may be absentįrom the Portfolio if it was not exported from Outlook, and instead created directly in Adobe Acrobat. Of fields depends on the type of the email messages and may vary. It can include "From", "To", "Subject", "Sent", "Description", "Attachments" and other fields. Every file inside a PDF Portfolio may contain associated metadata information. PDF portfolios are commonly used for storing emails exported from Microsoft Outlook.

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It is an archive of files stored inside a It is important to understand that a PDF Portfolio is not a 'PDF document'. The original files retain their individual identities but are assembled into one PDF Portfolio file. For example, a PDF PortfolioĬan include text documents, e-mail messages, spreadsheets, CAD drawings, and PowerPoint presentations. What is a PDF Portfolio? A PDF Portfolio contains multiple files assembled into an integrated PDF unit. Used as an input document for email conversion applications suchĪs AutoPortfolio™ for Adobe® Acrobat®.

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This tutorial is a guide showing how to complete this first task. These can later be converted into different PDF formats to easily display messages and associated attachments etc. These files, an essential first step is to export the necessary emails from Outlook as a PDF Portfolio file. Exporting Outlook Emails into a PDF Portfolio File Introduction It is often necessary to process emails stored within the Microsoft Outlook email program.